Litecad - Quality management

VCU ref.	Chapter VCU & clarification	References
VCU ref.	Chapter VCU & clarification	QM	Proc.	Form	Arbo law
1.	Health, safety (HS) - policy
1.1	Declaration of Policy:	H.3	-	-	5
1.2	Job description for the employee responsible for HSEW - See also job introduction letter	H.4.2 H.4.3	-	-	-
1.3.1	Action plan	H.3	4.2	-	-
1.3.2	(HSEW) Annual Report	-	4.4	-	-
2.	Health, safety (HS) organization and commitment of management
2.1	Organization scheme and description of the chain of responsibilities	H.4.2 H.4.3	3.4	LTA-014	-
2.2	Committment of General Manager, management and supervisors.
2.2.1	Commitment of management	H.5	-	-	-
2.2.2	Assessment systems Remark: within Litecad B.V., the General Manager is the only - direct - supervisor. This makes an assessment of line management superfluous.	-	-	-	-
2.3	Required professional education The specific function requirements for the office manager have been described in paragraph 4.3.4 of the Quality Manual. The minimally required professional education for HSEW is VVA-1.	H.4.3.4	1.1 2.3	LTA-013 LTA-028	8
2.4	HSEW education of personnel
2.4.1 2.4.2	Organisation scheme. Remark: During the investigation of the request for outplacement it is checked if the candidate has the required certificates. Any additional information, with respect to the following of courses, is obtained via the following activities and documents: Training plan; Assessment talks; Deviations / incident notifications Inspections of work place. Copies of relevant certificates are stored in the personnel file when a job contract is signed.	-	1.1 2.3 2.4 2.5 3.3 3.4	LTA-011 LTA-013 LTA-014 LTA-028 LTA-030	8
2.6	Health and Safety communication and meeting
2.6.1 2.6.2	Minutes of meeting See the meeting structure of Litecad B.V. in Chapter 5 of the Manual. Remark: in case a client uses a VCA certified safety system, it is HIS responsibility to involve also the outplaced employees. Litecad B.V. does not keep registrations of the respective Toolbox meetings, but all the employees have been requested to indicate participation of Toolbox meetings on their weekly hour registration.	H.5	-	LTA-004	4/12/13
2.7	Notification, registration and investigation of accidents / incidents and unsafe operations / situations of own employees.
2.7.1 2.7.2	Procedure.in case of accident. Remark: Litecad B.V. uses procedure 3.3 for internal (almost) accidents. As a principle, use is made of the procedures and registrations that are in force locally, for accidents at a clients’ location, Litecad will be informed by means of copies of relevant documents. See the information in 3.3	-	3.3	LTA-032	9
3.	Risk Inventory and evaluation
3.1 3.2	Data and document management for the outplacement request. Remark: Litecad B.V. obtains the RE&I and the management measures regarding the job activities from the client, as early as possible. The information is used for the introduction of the employee into Litecad B.V. The information of the RI&E and the management measures are ultimately discussed with the employee at the start of the activities at the client’s premises. A notification form for deviations and failings is filled in, in case the information is not available at the start of the work at the client’s premises. With respect to PPes it is ensured that Litecad B.V. provides the primairy PPE’s such as helmet, shoes and safety glasses. Other PPEs (see RI&E) will be supplied to the outplaced employee in collaboration with the client. The actual verification of application of the necessary measures and prescriptions has been arranged in the Inspections of the work place [3.4]	-	1.1 1.4 3.3	LTA-012 LTA-013 LTA-014 LTA-018 LTA-020 LTA-030	3,5,8,10 en 11
4.	Selection, data and document management of employees
4.1 4.2	The job requirements are determined during the handling of the outplacement request. During the matching it appears if a candidate fulfils the needed requirements and if any training needs to be planned.		1.1 2.3	LTA-012 LTA-013	8
4.3	Intermediate evaluations are done by means of Work Place Inspections [WPI] in which it is verified if the employee possesses the correct information to adequately and safely carry out his tasks.		3.4 1.4	LTA-014	8
4.4 4.5	The personnel file of every employee is kept up to date with information on education, medical examinations, assessments, etc.		2.5 1.6	LTA-013
5.	Training and instruction at the clients premises
5.1	Training of the employee by the client has been specified in the outplacement contract and it is performed in the introduction.		1.4	LTA-018	8
5.2	During the introduction to the client also the specific HSEW items are addressed.		1.4	LTA-018
5.3	The administration of the safety passport is handled by Litecad B.V.. The institution that gives the training will take care of the appropriate stamps, this is verified at the reception of the certificate. If necessary a Personal Safety Passport is made at the introduction of a new employee.		1.4 2.3 2.5	LTA-020
6.	Notification, investigation, registration of accidents/incidents and unsafe situations
6.1	In the outplacement contract it is written that the client shall notify the General Manager when an employee of Litecad B.V. is involved in an accident or incident. Furthermore, Litecad B.V. will receive copies of all documents that are filled in or written with respect to the occurred situation. Litecad B.V. differentiates between complaints/deviations and accidents/incidents, although both are described in procedure 3.3. The number of accidents is published in the Annual Report.		3.3 4.4	LTA-018 LTA-020 LTA-032 LTA-033	9
6.2	The HSEW coordinator conducts an investigation, if necessary with assistance, in case of accidents with/or without sick leave, fire, environmental damage and substantial damage. The coordinator also defines follow-up measures, checks if the taken measures are effective and maintains the accident register. Furthermore the issue is discussed in the HSEW meeting, which takes place twice a year and also in the Management Team Meeting.		4.4	LTA-032	9
7.	Company healthcare
7.1	The rules for the Company Health Care are discussed during the introduction of a new employee in Litecad B.V. These rules are part of the Company Regulations		1.4	LTA-020	14
7.2.1	During the handling of an outplacement request it is discussed if a PAGO (periodical general medical examination) shall be organised. During the Match and the introduction this is discussed with the employee.		1.1 1.4	LTA-012 LTA-013 LTA-020
7.2.2	The ARBO doctor performs a medical examination, in case the job requires it.		2.6		18
7.2.3	Litecad B.V. allows its employees to consult an ARBO doctor free of charge. This is discussed with the employee during the introduction.		1.4	LTA-020 Huis. Regl	18

Safety (VCU)